Using e-Redact has improved redaction file processing times by 50%.

The challenge

Before Derby City Council e-Redact, all client cases were in paper format and a marker pen was used to remove sensitive information from a photocopy of the original. Processing these paper documents was very time consuming with the number of cases being received each year on the rise.

In addition, manually redacted documents presented a security threat due to sensitive information still remaining visible, even after redaction.

The strategy

Derby City Council was searching for a solution that enabled documents to be redacted electronically prior to disclosure. The system also needed to be financially viable, save time and be simple to implement and use.

e-Redact stood out early on, primarily due to the assured reduction in man hours, and was swiftly implemented, thereafter. The council has since said they would be happy to recommend the solution to other authorities.

The benefits

  • System provided staff with a confidence boost

  • Security of redacted file output improved

  • Supported multi-session working for large files

  • Time-saving and ease of use exceeded expectations

  • Removed need to employ extra staff

  • Professional looking output 

  • Significant cost savings on postage and photocopying

  • Simple to use and saved hours of redacting time 

  • Works with all file formats

  • 100% FOI, DPA, EIR compliance 

ROI for Derby City Council

50% time saving when processing files for redaction

Work scenarios optimised

e-Redact has saved us both time and money. We have saved on both paper and printing costs in addition to staff costs due to the time taken to redact a document being halved.

Alison Moss, Information Governance Manager., Derby City Council

The solution has allowed us to optimise all of our different work scenarios.

Alison Moss, Information Governance Manager., Derby City Council

The benefits of e-Redact

Fast and secure

The manual redaction tool allows information to be removed quickly and easily using the rectangle or scribble redaction tools.

No more manual redaction

The manual redaction has been proven to redact files 80% more efficiently than other conventional photocopying and marker pen redaction techniques.

100% FoI, DPA & EIR compliant

All e-Redact tools are 100% compliant with the Freedom of Information (FoI), Data Protection Act (DPA) and Environmental Information Request (EIR) legislation.

Flexible

Redact any point within any document, scanned paper file, email, spreadsheet, well any file at all really. The manual tool can remove tiny intricate points in a file or entire pages, it’s up to you.

Irreversible

Redactions applied cannot be undone within the Redacted Copy file providing total peace of mind.

Environmentally friendly

e-Redact removes the need to repeat photocopy and physically remove information from paper-based files as all redactions are carried out online. Even paper-based files do not need to be re-printed after scanning into e-Redact.